Method for scanning pictures/images and importing into Patient Records

Skyline Family Practice, PC

 

Software used:

MGI PhotoSuite

Patient Records 

 

METHOD: 

1.   Open MGI PhotoSuite.

2.   Select File, then “Get Photos From” - then select “Camera/Scanner” (figure 1).

3.   Scan image (use the scanning software with scanner - which should come up when you do step 2 above).

If a color image, save as color (16.7 million) and 300 x 300 pixels per inch. If black and white, save in grayscale at 150 x 150 pixels per inch

4.   Image will now be “Placed” into the MGI PhotoSuite.

5.   The image must now be resized and changed to the appropriate format for import into Patient Records (figure 2).

6.   The image, if 8.5 by 11 inches, should be saved as a custom size using.  Other sizes smaller than 8.5 by 11 inches are generally smaller and do not require resizing.

        However, the maximum size is 620 x 800 pixels (figure 3).  Make sure the checkbox “Stretch to fit new size” is checked. If color, save with 256 colors (figure 4).  If black and white document, save as 16 colors (choose the default of “Dithered Colors”).

7.   The file must now be “Saved As” - PCX format and the 24 bits per pixel size.  Choose to save in a folder on your C: drive which you will name: “Scanned DOCS”.

8.   Save the file as “PatientFirstNamePatientLastNameTestName”.pcx. (i.e. JohnDoeEKG.pcx or JaneDoePFT.pcx).  This way you have a image and name to go with the image should a problem occur (figure 5).

9.   Open (or go to) Patient Records and open the patient’s file and the section of the chart the image should be attached to (figure 6).  (For instance, if an EKG image is being “attached” to an interpretation, open the EKG section of the chart with the interpretation.)

10. Click on Image - then Import image when image window comes up (figure 7). (Note: Go to MY DOCUMENTS Folder on your C: drive then Go to Scanned imaged

11. Save the image and name it based on the test and the date done (figure 8)(i.e. EKG 1/4/01 – This stamps the correct date associated with the image)

12. You're done (figure 9) - Now on to the next image!

 

FIGURES FOR METHOD FOR SCANNING IMAGES
Figure 1 - Loading image into MGI PhotoSuite	Figure 2 - Resizing Image
Figure 3 - Actual Size for resetting image	Figure 4 - Decreasing Colors
Figure 5 - Saving the image	Figure 6 - Opening Patient Records, Patient File and then Chart section.
Figure 7 - Importing the Image	Figure 8 - Saving the imported image in Patient Records
Figure 9 - THE FINISHED PRODUCT